{"id":161205,"date":"2026-03-06T15:04:50","date_gmt":"2026-03-06T15:04:50","guid":{"rendered":"https:\/\/www.kidneyresearchuk.org\/?page_id=161205"},"modified":"2026-03-06T15:04:50","modified_gmt":"2026-03-06T15:04:50","slug":"keeping-it-safe-and-legal","status":"publish","type":"page","link":"https:\/\/www.kidneyresearchuk.org\/support\/fundraise\/keeping-it-safe-and-legal\/","title":{"rendered":"Keeping it safe and legal"},"content":{"rendered":"\n\n\t<h2>Keeping your fundraising safe and legal<\/h2>\n<p>We don&#8217;t\u00a0want anything to stand in the way of your event being\u00a0a great success\u00a0so\u00a0don&#8217;t\u00a0forget some of the practical considerations to ensure that it is safe and legal.\u00a0<\/p>\n\t<h3 aria-level=\"2\"><b>Licences and insurance<\/b>\u00a0<\/h3>\n<p>We&#8217;re\u00a0here to cheer you on and support your fundraising, but the event itself is your responsibility. Kidney Research UK\u00a0is\u00a0not\u00a0able to\u00a0accept liability for activities you organise.\u00a0<\/p>\n<p>Make sure you:\u00a0<\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"5\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\">Carry out a simple risk assessment to spot anything that might cause issues and how\u00a0you&#8217;ll\u00a0manage it.\u00a0<\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"5\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\">Check that any venue or equipment you hire is properly insured (this is often included in hire fees).\u00a0<\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"5\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"3\" data-aria-level=\"1\">Consider whether you need public liability insurance, especially for larger events or those open to the public. If\u00a0you&#8217;re\u00a0unsure, seek professional advice\u00a0from your local authority.\u00a0<\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"5\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"4\" data-aria-level=\"1\">Check whether you need any special licences.\u00a0For example, for serving alcohol,\u00a0hosting\u00a0or using\u00a0live and\u00a0recorded music. Your local authority will be able to\u00a0advise\u00a0you.\u00a0<\/li>\n<\/ul>\n<p>You may find the following resources helpful when planning your event:\u00a0<\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b>Organising a voluntary event<\/b>\u00a0&#8211;\u00a0<a href=\"https:\/\/www.gov.uk\/government\/publications\/can-do-guide-for-organisers-of-voluntary-events\/the-can-do-guide-to-organising-and-running-voluntary-and-community-events\">GOV.UK guidance link<\/a>\u00a0<\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><b>Running an event safely<\/b>\u00a0&#8211;\u00a0<a href=\"https:\/\/www.hse.gov.uk\/event-safety\/running.htm\">HSE guidance link<\/a>\u00a0<\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"3\" data-aria-level=\"1\"><b>Risk assessment templates and examples<\/b>\u00a0&#8211;\u00a0<a href=\"https:\/\/www.hse.gov.uk\/simple-health-safety\/risk\/risk-assessment-template-and-examples.htm\">HSE guidance link<\/a>\u00a0<\/li>\n<\/ul>\n<h3 aria-level=\"2\"><b>Collections<\/b>\u00a0<\/h3>\nIf\u00a0you&#8217;re\u00a0planning to collect money in a public place (e.g.\u00a0street\u00a0collection, a shopping centre),\u00a0you&#8217;ll\u00a0usually need permission or a licence from your local authority.<br \/>\nFor collections on private land (e.g. supermarkets)\u00a0you&#8217;ll\u00a0need permission from the site owner or manager.\u00a0\n<p>Once your collection is complete, make sure you do the following for security and transparency:\u00a0<\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\">Two unrelated people count any money raised.\u00a0<\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\">Funds are kept secure until they are banked or\u00a0paid\u00a0to Kidney Research UK.\u00a0<\/li>\n<\/ul>\n<h3 aria-level=\"2\"><b>Food hygiene<\/b>\u00a0<\/h3>\nIf\u00a0you&#8217;re\u00a0serving food at your event, follow basic food safety rules for preparation, storage,\u00a0cooking\u00a0and display.<br \/>\nClear guidance is available from the\u00a0<a href=\"https:\/\/www.food.gov.uk\/\">Food Standards Agency.<\/a>\u00a0\n<h3 aria-level=\"2\"><b>Raffles<\/b>\u00a0<\/h3>\n<p>Raffles can be a brilliant fundraising tool, but there are rules about how they must be run. In some cases, you may need a licence depending on how and when tickets are sold.\u00a0<\/p>\n<p>For\u00a0up-to-date\u00a0guidance\u00a0please\u00a0visit the\u00a0<a href=\"https:\/\/www.gamblingcommission.gov.uk\/public-and-players\/guide\/fundraising-prize-draws-raffles-and-lotteries\">Gambling Commission website.<\/a>\u00a0<\/p>\n<h3 aria-level=\"2\"><b>Taking and sharing photos<\/b>\u00a0<\/h3>\n<p>If you plan to take photos or film at your event, make sure you have permission from everyone featured, particularly if you intend to share images publicly or on social media.\u00a0<\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\">Always get written or verbal consent from adults before taking or using their image.\u00a0<\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\">Never photograph or film anyone who objects.\u00a0<\/li>\n<\/ul>\n<h3 aria-level=\"2\"><b>Under<\/b><b>\u00a0<\/b><b>18s<\/b>\u00a0<\/h3>\n<p>Children and young people can be fantastic\u00a0fundraisers,\u00a0but their safety must always come first.\u00a0<\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\">Anyone under 18 must have permission from a parent or guardian to take part.\u00a0<\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\">Under\u201116s should be\u00a0supervised by a responsible adult at all times.\u00a0<\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"3\" data-aria-level=\"1\">Some activities\u00a0aren&#8217;t\u00a0suitable for under\u00a018s,\u00a0so\u00a0please check before planning.\u00a0<\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"2\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"4\" data-aria-level=\"1\">Photos and videos of anyone under 18 must only be taken and shared with permission from their parent or guardian\u00a0<\/li>\n<\/ul>\n<h3 aria-level=\"2\"><b>Letter of authority<\/b>\u00a0<\/h3>\n<p>If you need a letter of authority to support your fundraising (e.g. to approach venues or collect donations) we can provide this. Please contact our <a href=\"mailto:supportercare@kidneyresearchuk.org\">Supporter Care team<\/a>.\u00a0<\/p>\n\t<h3>Related links<\/h3>\n<ul>\n<li><a href=\"https:\/\/www.kidneyresearchuk.org\/tell-us-about-your-fundraising\/\">Free fundraising pack<\/a><\/li>\n<li><a href=\"https:\/\/www.kidneyresearchuk.org\/support\/fundraise\/fundraising-ideas\/\">A-Z of ideas<\/a><\/li>\n<li><a href=\"https:\/\/www.kidneyresearchuk.org\/support\/events\/\">Take part in an event<\/a><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n\t\t<h2>Our life-saving research is only possible with your support.<\/h2>\n\t\t<p>Save lives.<\/p>\n\t\t\t<a href=\"https:\/\/kidneyresearchuk.org\/support\/donate\/\"  target=\"_self\">\n\t\t\t\t\t\t\tDonate now\n\t\t\t\t\t<\/a>\n\n","protected":false},"excerpt":{"rendered":"<p>Keeping your fundraising safe and legal We don&#8217;t\u00a0want anything to stand in the way of your event being\u00a0a great success\u00a0so\u00a0don&#8217;t\u00a0forget some of the practical considerations to ensure that it is safe and legal.\u00a0 Licences and insurance\u00a0 We&#8217;re\u00a0here to cheer you on and support your fundraising, but the event itself is your responsibility. Kidney Research UK\u00a0is\u00a0not\u00a0able&hellip;<\/p>\n","protected":false},"author":3,"featured_media":0,"parent":168,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_searchwp_excluded":"","footnotes":""},"class_list":["post-161205","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Keeping it safe and legal - Kidney Research UK<\/title>\n<meta name=\"description\" content=\"Kidney Research UK is not able to accept liability for activities you organise, here&#039;s advice and guidance to keep your event safe and legal.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.kidneyresearchuk.org\/support\/fundraise\/keeping-it-safe-and-legal\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Keeping it safe and legal - 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